Difference between revisions of "Digital Content Accessibility"

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= About<br/> =
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= <span style="font-size:medium"><span style="font-family: tahoma,geneva,sans-serif">About</span></span><br/> =
  
<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">'''Digital content accessibility''' guidelines are very similar to the guidelines and standards for ensuring web content is accessible, however the techniques to achieve accessibility will vary depending on the format of the document.</span></span>
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">'''Content or Document Accessibility''' refers to documents saved in common file formats, posted to websites or distributed through email, and the need to provide them in an accessible format. Documents designed using accessibility standards and guidelines are beneficial for all users. Accessibility considerations include: document structure, navigation, alternative text descriptions, logical reading order and adequate labels.</span></span>
  
<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">The most common file formats posted on websites and used for sharing and disseminating information are:</span></span>
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Digital content accessibility guidelines are very similar to the guidelines and standards for ensuring web content is accessible, however, the techniques to achieve accessibility will vary depending on the format of the document.</span></span>
  
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Microsoft Word .docx</span></span>
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">The most common file formats posted on websites and used for sharing and disseminating information are:</span></span>
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Adobe .pdf</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Mircosoft PowerPoint .pptx</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Microsoft Excel</span></span> <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif"><tt>.xls</tt></span></span>
 
  
= <span style="font-family:tahoma,geneva,sans-serif">Principles</span><br/> =
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*<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Microsoft Word .docx</span></span>
 +
*<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Adobe .pdf</span></span>
 +
*<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Mircosoft PowerPoint .pptx</span></span>
 +
*<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Microsoft Excel <tt>.xls</tt></span></span>
  
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Ensure that document files posted on websites contain text and are not scanned images.</span></span> <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">(Copying a document on a photocopier to create a pdf attachment creates a scanned image.)</span></span>
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= <span style="font-size:medium"><span style="font-family: tahoma,geneva,sans-serif">Principles</span></span><br/> =
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Word Documents - Provide document structure by using appropriate headings (&lt;h1&gt;, &lt;h2&gt;, &lt;h3&gt;). Screen readers rely on document structure for navigation.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Create Accessible pdf documents from accessible word documents.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Add bookmarks to pdf files to create document structure.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Provide logical reading order</span></span>.
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Add appropriate alt text to all meaningful images.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Add appropriate alt text to charts and graphs.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Consider adding long description alt text when a longer description is required.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Add appropriate labels to tables.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Verify the table reading order</span></span>.
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Add appropriate labels to forms.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Use meaningful hyperlink text.</span></span>
 
*<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Provide accurate metadata in document properties.</span></span>
 
  
= Resources<br/> =
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*<span style="font-family:tahoma,geneva,sans-serif">Ensure that document files posted on websites contain text and are not scanned images.&nbsp;(Copying a document on a photocopier to create a pdf attachment creates a scanned image.)</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">MS Word Documents - Provide document structure by using appropriate headings (&lt;h1&gt;, &lt;h2&gt;, &lt;h3&gt;). Use Word Styles to format headings. Screen readers rely on document structure for navigation.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Create accessible PDF documents from accessible word documents.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Add tags to PDF files to create document structure.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Add bookmarks to PDF files for easier navigation.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Provide logical reading order.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Add appropriate alternative text descriptions to all meaningful images.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Add appropriate <span style="font-family:tahoma,geneva,sans-serif">alternative text descriptions</span> to charts and graphs.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Consider adding long description alt text to complex images.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Add appropriate labels to tables.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Verify the table reading order.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Add appropriate labels to forms.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Use meaningful hyperlink text.</span>
 +
*<span style="font-family:tahoma,geneva,sans-serif">Provide accurate metadata in document properties.</span>
  
[http://office.microsoft.com/en-us/word-help/creating-accessible-word-documents-HA101999993.aspx <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Create Accessible Word Documents</span></span>] from Microsoft
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= <span style="font-size:medium"><span style="font-family: tahoma,geneva,sans-serif">Resources</span></span><br/> =
  
<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">[http://webaim.org/techniques/word/ Create Accessible Word Documents]</span></span> from WebAIM
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://office.microsoft.com/en-us/word-help/creating-accessible-word-documents-HA101999993.aspx <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Create Accessible Word Documents</span></span>] from Microsoft</span></span>
  
[http://www.ncdae.org/resources/cheatsheets/word.php <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Microsoft Word "Cheat Sheet"</span></span>]
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<span style="font-size:medium">[http://office.microsoft.com/en-us/excel-help/overview-RZ006380094.aspx?section=1 <span style="font-size:small">Microsoft Office Course: Create an Accessible Office Document</span>]</span>
  
[http://www.adobe.com/accessibility/products/acrobat/pdf/acrobat-x-accessible-pdf-from-word.pdf <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Create Accessible pdfs from word documents</span></span>]
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://webaim.org/techniques/word/ Create Accessible Word Documents] from WebAIM</span></span>
  
[http://www.adobe.com/accessibility/products/acrobat/pdf/acrobat-x-pdf-accessibility-best-practices.pdf <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Acrobat X Pro best practices for PDF accessibility</span></span>]
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.ncdae.org/resources/cheatsheets/word.php <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Microsoft Word "Cheat Sheet"</span></span>]</span></span>
  
[http://www.ncdae.org/resources/cheatsheets/powerpoint.php <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Microsoft PowerPoint 2007/2010 (PC)</span></span>]
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.adobe.com/accessibility/products/acrobat/pdf/acrobat-x-accessible-pdf-from-word.pdf <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Create Accessible PDFs from Word documents</span></span>]</span></span>
  
[http://www.freedomscientific.com/training/Surfs-Up/Forms.htm <span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">JAWS Forms Mode</span></span>]
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.adobe.com/accessibility/products/acrobat/pdf/acrobat-x-pdf-accessibility-best-practices.pdf <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Acrobat X Pro best practices for PDF accessibility</span></span>]</span></span>
  
[[Accessible_PDF_Forms_HHS.gov|<span style="font-size:larger"><span style="font-family: tahoma,geneva,sans-serif">Accessible PDF Forms HHS.gov</span></span>]]
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.ncdae.org/resources/cheatsheets/powerpoint.php <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Microsoft PowerPoint 2007/2010 (PC)</span></span>]</span></span>
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<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.hhs.gov/web/508/accessiblefiles/checklistppt.html <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">PowerPoint Accessibility Checklist from HHS.gov</span></span>]</span></span>
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 +
[http://www.freedomscientific.com/Training/accessible-forms-in-word.asp <span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Creating Accessible Forms in MS Word (Freedom Scientific)</span></span>]
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 +
<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.freedomscientific.com/training/Surfs-Up/Forms.htm <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">JAWS Forms Mode</span></span>]</span></span>
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 +
<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.hhs.gov/web/policies/webstandards/508pdfforms.html <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Accessible PDF Forms HHS.gov</span></span>]</span></span>
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 +
<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://office.microsoft.com/en-us/excel-help/creating-accessible-excel-workbooks-HA102013545.aspx <span style="font-size:small"><span style="font-family: tahoma,geneva,sans-serif">Creating Accessible Excel workbooks</span></span>]</span></span>
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 +
[http://office.microsoft.com/en-us/videos/video-find-and-fix-accessibility-issues-in-a-workbook-VA101825716.aspx <span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">Find and Fix Accessibility Issues in MS Excel Workbook</span></span>]
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 +
<span style="font-family:tahoma,geneva,sans-serif"><span style="font-size: small">[http://www.gsa.gov/portal/content/103565 GSA 508 Tutorials, Guidance, Checklists]</span></span>
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= <span style="font-size:medium"><span style="font-family: tahoma,geneva,sans-serif">Recommendations</span></span><br/> =

Latest revision as of 10:00, 8 December 2015

About

Content or Document Accessibility refers to documents saved in common file formats, posted to websites or distributed through email, and the need to provide them in an accessible format. Documents designed using accessibility standards and guidelines are beneficial for all users. Accessibility considerations include: document structure, navigation, alternative text descriptions, logical reading order and adequate labels.

Digital content accessibility guidelines are very similar to the guidelines and standards for ensuring web content is accessible, however, the techniques to achieve accessibility will vary depending on the format of the document.

The most common file formats posted on websites and used for sharing and disseminating information are:

  • Microsoft Word .docx
  • Adobe .pdf
  • Mircosoft PowerPoint .pptx
  • Microsoft Excel .xls

Principles

  • Ensure that document files posted on websites contain text and are not scanned images. (Copying a document on a photocopier to create a pdf attachment creates a scanned image.)
  • MS Word Documents - Provide document structure by using appropriate headings (<h1>, <h2>, <h3>). Use Word Styles to format headings. Screen readers rely on document structure for navigation.
  • Create accessible PDF documents from accessible word documents.
  • Add tags to PDF files to create document structure.
  • Add bookmarks to PDF files for easier navigation.
  • Provide logical reading order.
  • Add appropriate alternative text descriptions to all meaningful images.
  • Add appropriate alternative text descriptions to charts and graphs.
  • Consider adding long description alt text to complex images.
  • Add appropriate labels to tables.
  • Verify the table reading order.
  • Add appropriate labels to forms.
  • Use meaningful hyperlink text.
  • Provide accurate metadata in document properties.

Resources

Create Accessible Word Documents from Microsoft

Microsoft Office Course: Create an Accessible Office Document

Create Accessible Word Documents from WebAIM

Microsoft Word "Cheat Sheet"

Create Accessible PDFs from Word documents

Acrobat X Pro best practices for PDF accessibility

Microsoft PowerPoint 2007/2010 (PC)

PowerPoint Accessibility Checklist from HHS.gov

Creating Accessible Forms in MS Word (Freedom Scientific)

JAWS Forms Mode

Accessible PDF Forms HHS.gov

Creating Accessible Excel workbooks

Find and Fix Accessibility Issues in MS Excel Workbook

GSA 508 Tutorials, Guidance, Checklists

Recommendations